![]() ![]() Arrows above the main pane let you highlight each change in turn. That displays a right-hand sidebar showing dates when the file was changed click an entry to see the changes in the main pane. The main way to see who has done what in a document is by choosing File > Version History > See Version History. It’s especially useful when reviewing comments in Sheets, where you would otherwise have to click all the little yellow triangles in cells. To see all the comments in a stream, click the Comment History button in the menu bar, which looks like a speech balloon. Do that for someone else’s comment and you can get a link to the comment-it’s useful if you need to point someone to the discussion. You can edit or delete your own comments by clicking the stacked three-dot More menu. Google pioneered comment conversations, which allow collaborators to reply to each others’ comments and keep the discussion connected to the initial comment. Comments show up in the right-hand sidebar in Google Docs and Google Slides in Google Sheets, the cell containing a comment gets a little yellow triangle in the corner, and the comment appears when you click the cell. To add a comment, select some text and choose Insert > Comment. The beauty of comments in a collaborative scenario is that discussions can occur in context. It also tells you when the last edit was, and Google Docs always shows where other users are working with a color-coded cursor and marks when other users have selected content in the document with a colored highlight box. You can see who is in the document by the little avatar icons in the menu bar. They can then request that you share the document with their Google account click the Open Sharing Settings button in the request email to grant access.Īpart from the permissions that restrict collaborators to commenting or viewing, there are no limitations on what people can do in a shared document-all editors are equal, and Google Docs works the same whether a document has one person using it or ten. A less common problem can occur when you send an invitation to someone at an email address that doesn’t match their Google account, which prevents them from collaborating. The main gotcha is that recipients must sign in to their Google accounts if sharing has been restricted to specific people. ![]() ![]() With link sharing, all the recipient has to do is click the link. People you invite receive an email invitation and click the Open In button to start working on the document. That view also provides more owner controls, including the option to prevent commenters and viewers from downloading, printing, or copying. ![]() If you add people over time, you can see who has access by clicking Advanced. Copy the link and send it however you like, such as via Messages or to a mailing list. Then you can set the permissions for the link by clicking the down-pointing arrow next to “Anyone with the link can…” This works well for things like self-service signup spreadsheets. If that’s too specific-you’re sharing with a large group, for instance-click Get Shareable Link to turn on link sharing (above right). You can also add a note that will be sent with the invitation. Once your document is ready to share, you can invite collaborators by clicking the large Share button in the upper-right corner of the window.įlexible permissions let you share with specific people, and for each person, set whether they can edit, comment on, or just view the document (below left). You can share documents with people who lack Google accounts or don’t want to sign in, but their comments and changes will be anonymous. You’ll need a free Google account to create new documents, and for full-fledged collaboration, your colleagues will need Google accounts too. Although all are Web-based and work best on a Mac or other desktop computer, Google also makes iOS apps that let you work-a bit less flexibly-on an iPad or iPhone. You can manage all your files in Google Drive. The Google Docs suite competes with Apple’s iWork and Microsoft’s Office 365, providing Google Docs for word processing, Google Sheets for spreadsheet work, and Google Slides for presentations. See “Stop Mailing Files Around and Use Collaborative Apps” and for users of Apple’s iWork, “Collaborate with Colleagues in Pages, Numbers, and Keynote.” Today we’re going to look at collaborating using Google’s Web-based productivity suite, Google Docs, which businesses can use for free or as part of a G Suite subscription. Collaboration is what all the cool kids-well, all the competitive businesses-are doing these days because it’s efficient and effective. ![]()
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |